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Financial Aid Policies

We understand that navigating and understanding Financial Aid processes and policies can be challenging. The below provides a short description of Financial Aid policies. If you would like more information, you can use the tabs to read the full policy. If you have any questions our Financial Aid counselors are ready to offer support and guidance. You can find your counselor on our Contact Us page.

Awarding Policy

Information in this policy is more detailed and of all the material found on the Scholarships and Financial Aid website.

Code of Conduct

Higher education financial aid professionals are bound by a code of conduct, the details of which are provided in this Code of Conduct.

Aid and Disbursement Policy

The earliest that a KSU may disburse Federal Student Aid funds to the student's account is 10 days before the first day of classes for that payment period.

Financial Aid Hold Policy

In order to receive any financial aid funds, you must be in attendance at Kennesaw State University. However, if you are studying away from the KSU campus, transcripts are required to document your attendance. Final grades (transcript) must be received to determine your continued financial aid eligibility. Once KSU allows you to take coursework at another institution, the Financial Aid Office will immediately place a “HOLD” on your financial aid account. This hold will remain until the transcript has been received by KSU and a determination is made regarding eligibility criteria being met for the education experience away from KSU.

Return of Title IV Funds

If you reduce your course load during the term, you may not be eligible for the entire award offered to you.  In the event you need to withdraw from all courses, and receive Federal Financial Aid or HOPE Scholarship, we encourage you to consult with our experienced Financial Aid counselors to determine what impact dropping or withdrawing classes may have.

If you withdraw who withdraw from school before completing 60% of the enrollment period may be required to repay all or a portion of the financial aid funds back to the school or to the U.S. Department of Education.

Repeat Coursework Policy

In some situations, you can use financial aid to pay for classes you repeat. It is important to check with your Financial Aid Office regarding Satisfactory Academic Progress (SAP) requirements and the impact of repeat coursework and completion rates on financial aid eligibility.

It is also important to know that in addition to the Federal guidelines on repeating coursework, KSU has an internal policy which governs your ability to retake courses as well as use financial aid to cover them.

Hearing Opportunity for Athletic Aid

The NCAA has issued specific guidelines describing the circumstances under which an athletic grant-in-aid can be canceled during the term of the award. Policies and procedures have been established by KSU relating to the cancellation, nonrenewal or reduction in size of an athletic grant-in-aid and the steps that a student-athlete may take to appeal changes in grant-in-aid status. These policies are established by KSU. Changes to the policy may be made at any time at the discretion of KSU.

Satisfactory Academic Progress (SAP)

Federal regulations require that a student has met - and continues to meet - some basic academic progress standards before he/she can receive federal financial aid.
You must meet the requirements of the KSU SAP policy of the school he/she to be eligible for federal financial aid.

If you do not meet SAP requirements, this policy explains your options and how to get back to good standing, as well as appeal and approval processes.